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Staff Accountant

Location: Miami, Florida Brand: Shiseido Date: 06/29/2022

Job Summary:

The Staff Accountant will handle accounts receivable, purchase order management, T&E reporting/audit/analysis, month-end journal entries/reporting, inter-company invoicing/re-invoicing and light administrative support, and assistance in special projects. She/he serves as a support person for the Executive Finance Director.

Primary Duties & Responsibilities:

Follows-up the Accounts Receivable process for their area

  • Assists in follow-up the overdue A/R for the area using existing procedures put in place by

Accounts Receivable in Paris

  • Informs the Regional Sales Manager/Finance Director of major issues
  • Assists in follow-up of Pro-Forma invoices for customers with Cash-in-Advance terms
  • Assists in follow-up all deductions/claims for the area

Purchase Order Management

  • Review purchase order details, values, and GL coding for consistency with budget
  • Manage the purchase order workflow process, including ensuring that required approvals are obtained and open POs are reviewed in a timely manner
  • Provides Controller & Finance Director a monthly status report on open PO’s
  • NSP tracking- Make sure POs are validated, received, and paid

Follows-up the T&E for their area

  • Follows-up with RSM/MOP to ensure timely T&E report submission
  • Audits T&E reports for proper supporting documentation
  • Ensures T&E spending is consistent with BPI travel policy
  • Allocates T&E spend in the G/L
  • Prepares monthly budget-to-actual variance analysis on T&E expenses
  • Maintain accurate files

Inter-company accounting

  • Re-invoicing of local expenses to Paris
  • Update commissions worksheet with related charges as well as TRS/Trainer expenses each month

Provides administrative support for Finance Director

  • Assists in any ad-hoc requests from Finance Director
  • Prepare weekly sales estimates for BPI
  • Payment posting for STRAM

Miscellaneous/Ad Hoc

  • Other duties or projects as assigned

Working Relationships/Key Stakeholders:

  • Executive Finance Directors
  • Clients and Vendors
  • Sales Team

Qualifications & Competencies:

  • Bachelor’s degree in Accounting or Finance
  • Previous accounts receivable experience preferred
  • Understanding of basic accounting principles
  • Advanced Microsoft Excel and PowerPoint skills
  • Highest standards of accuracy and precision; highly organized
  • Articulate with excellent verbal and written communications skills
  • Proven ability to multi-task, problem-solve, and thrive in a fast-paced environment

Shiseido is an Equal Opportunity Employer and does not discriminate on the basis of race, color, gender identity, religion, sex, age, national origin, disability, veteran status, sexual orientation, genetic information or any other classification protected by Federal, State or Local law. 

Job ID: 9702 Category: Corporate

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